ВАКАНСІЯ, Інвестиційний Офіс в Цюріху шукає Асистента

Оголошення про пошук роботи та персоналу (назву теми починати з відповідного слова)
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З нами з: 11 вересня 2012, 18:35

ВАКАНСІЯ, Інвестиційний Офіс в Цюріху шукає Асистента

Повідомлення daria.g »

Team Assistant
Wohl AG http://wohlag.com/

Please send your CV at: hr@wohlag.com
Location: Zürich, Switzerland
Position Type: full-time

The Assistant contributes to the efficient day-to-day operations of the office, and supports the work of the Team.
The ideal candidate must be exceedingly well organized, flexible and enjoy the administrative challenges. He or She will interact with staff at all levels, sometimes under pressure, whilst remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Duties:
Reception
• Provide full time reception coverage for the Zürich office;
• Answer/redirect general phone inquiries in a professional and courteous manner;
• Reply professionally to internal and external information requests;
• Meet and greet visitors in a professional and friendly manner.
Office management
• Design and implement office policies, establish standards and procedures;
• Office set up including: furniture and IT systems, telephone installation; negotiation with contractors, suppliers and service providers where applicable; office decoration; taxi; carrier.
• Order office supplies and monitor inventory;
• Order office equipment and monitor its operation;
• Manage incoming and outgoing correspondence, establish and maintain the general filing system and file all correspondence related to office operations.
• Maintaining an office environment conducive to effective and professional business operations.
Team support
• Be the first point of contact for the staff;
• Effectively manage executive’s schedule, appointments;
• Manage travel arrangements for the Zürich office;
• Arrange and coordinate meetings and events;
• Prepare reports, memos, letters, financial statements, presentations and other required documents;
• Co-ordinate project-based work.

Skills/Qualifications/Knowledge:
• Preferably 2-3 years of experience in a business environment, student or youth organization;
• Further education, for example university degree;
• Expert level written and oral English, German and Russian (Ukrainian will be a plus);
• Ideally knowledge and understanding of local rules, requirements and legislations concerning office administration;
• Good command of Microsoft Office (Word, Excel, Power Point, Outlook);
• Excellent communication and organizational skills;
• Attention to detail and high level of accuracy;
• Working permit in Switzerland is required.

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